After-hours enquiries go cold
Most parents message in the evening, once the kids are home. By the time your office opens, they have already booked a trial elsewhere.
For tutoring academies & coaching centers
Your WhatsApp answers every parent and books trial classes — even at 2 AM.
A 24/7 AI assistant on your existing number. It answers course, fee and schedule questions in seconds, and books a free trial class straight into your calendar. No enquiry goes unanswered.
- Replies in seconds
- Keeps your WhatsApp number
- Live in 7 days
Apex Academy
online
Hi 👋 do you have IELTS classes, and what's the fee?11:47 PM
Yes — IELTS runs Mon/Wed/Fri, 6–8 PM. $180 for the 8-week course. Is this for you or for your child?11:47 PM
For my son. Could he try a class first?11:48 PM
Of course — the first class is free. Saturday 11:00 or Sunday 14:00. Which suits you?11:48 PM
Saturday 11 works.11:49 PM
Booked ✅ Saturday 11:00 trial class with Sir Bilal. I'll send the address and what to bring.11:49 PM
The problem
Every unanswered message enrols somewhere else.
Parents do not ask about courses between 9 and 5. They ask at 11 PM, on Sundays, from three academies at once.
Slow replies lose enrolments
Parents message several academies in the same minute. The first clear answer on fees and timings usually wins the student.
The same questions, all day
“What are the fees?” “What time is the batch?” “Do you teach O-Levels?” Your staff burn hours retyping answers instead of teaching.
How it works
Three steps. No new app to learn.
It runs on the WhatsApp number already on your flyers, Instagram and Google listing. Nothing changes for the parent — only the speed.
The parent messages your WhatsApp
Same number on your flyers, ads and social profiles. They ask about a course, day or night.
The AI answers and qualifies
Course, fee, batch timing, grade level. It answers instantly from your timetable — what runs when, and what seats are left.
It books the trial class and hands off
The slot goes into your calendar and your counsellor receives the lead with the full chat and qualification notes.
Before / after
Same enquiries. Different outcome.
Nothing about your marketing changes. Only what happens in the two minutes after someone messages you.
Without it
- A message at 11 PM sits unread until morning
- The academy that answered first gets the student
- Staff retype the same three answers all day
- You learn the fee was out of range on the call
Hoursto first reply
With the AI assistant
- Every parent answered in seconds, at any hour
- You are the academy that answered first
- Repetitive questions handled without your staff
- Grade, subject and budget known before the call
Secondsto first reply
What you get
A full admissions assistant, not a chatbot.
Built for your academy, trained on your courses and fees, handed over working.
Trained on your courses
Fees, batch timings, subjects, levels, seats left. Send an update and it knows the same day.
24/7 instant replies
Seconds, not hours. Evenings, weekends, admission season — every parent gets a real answer.
Lead qualification
Grade level, subject, budget and start date captured in conversation — before your counsellor spends a minute.
Trial class booking
Real slots from your timetable, offered and confirmed inside the chat. No back-and-forth.
Human handoff
Discounts, scholarships, anything sensitive — passed to your counsellor with the whole conversation attached.
Weekly lead summary
One email every Monday: every enquiry, which course they asked about, what got booked.
Delivered in 7 days
You send your course list and timetable and answer a short questionnaire. I build it, train it, test it with you, and go live.
7days to live
Built by the developer behind a WhatsApp bot 1,600+ university students use every day.
Pricing
One setup fee. One monthly fee.
Priced so a couple of extra enrolments pays for it.
WhatsApp AI Assistant
$1,200 one-time setup
+ $250/month
Setup covers building, training on your courses and fees, and go-live. Monthly covers hosting, tuning, and support.
- Everything above, built for your academy
- Course and timetable updates, prompt tuning included
- Hosting, monitoring and support handled
- Live in 7 days from kickoff
No pitch. We check whether it fits your academy — and I tell you if it doesn't.
FAQ
Short answers.
How long does setup take?
Seven days. You send your course list and timetable and answer a short questionnaire, I build and train it, we test it together, then it goes live on your number.
Does it work with our existing WhatsApp number?
Yes — through WhatsApp Business. Your number, your academy name, your branding. Parents notice nothing except how fast you now reply.
What if it can't answer something?
It hands off to a human. Your counsellor gets the full conversation and the parent's details, so nobody has to repeat themselves — and the AI never invents a fee or a timing.
Stop losing students to silence.
Fifteen minutes. I'll show you exactly how it would answer your parents — using your own course list.
Book a 15-min callPrefer email? hellomufeez@gmail.com